| Administrative Assistant
(FullTime) |
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An administrative position, dedicated to supporting the assigned functional team. Responsibilities include, but are not limited to:
- Full support of direct supervisor and all direct reports. Support includes:
- set-up appointments
- maintain calendars
- update contacts
- assist with travel needs
- prepare expense reports for direct supervisor
- Maintain PO tracking spreadsheet (update PO numbers, enter amount opened, invoices applied, monies left over), create PO’s and log them as they become available
- Coordinate onsite/offsite meetings including
- research and pick locale
- take care of A/V needs
- key liaison with offsite staff
- prepare and handle contracting with facility
- prepare presentation materials
- key point of contact for meeting needs
- Back-up support for the CEO when his assistant is out of the office. (for Executive Assistant level positions only)
- General office duties (including filing, order department office supplies, etc.)
- Assist with special projects. Projects given on “as needed basis” and are performed along with regular assistant duties. Examples:
- Work with HR to set-up interview times/dates/travel for Director of Sales during Sales force ramp up
- Prepare interview folders for each candidate that includes the day’s schedule, candidate’s resume and a copy of the interview guide
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